Help put on our third annual Pride Festival!
We need folks like you on our side!
Committee Info
The Festival Committee is in charge of . . . you guessed it: putting on our third Pride Festival at the Lynne Sherwood Waterfront Stadium. (Wow!)
We’re hoping to invite a mix of past committee members and some new faces for this year.
Festival Committee Members will plan to commit to a 1- or 2-year term (you’ll put on the next one or two festivals).
Our first two festivals have been met with amazing community support. We can’t wait to see what the 2025 Pride Festival brings!
Commitment
Committee members will have a 1- or 2-year commitment.
Having at least *some* members commit to two years helps create momentum and foundational knowledge for new committee members to build on. Not to mention, more opportunities for us to connect & build community. 🙂
We’ll talk more about this at our first meeting. 🙂
Meetings
All committee members will be expected to be present for committee meetings.
Your meeting schedule will vary based on your role and time of year. In general, you can plan for 1 meeting a month during the “off-season” and up to weekly meetings as the Festival gets closer (starting around April).
We all live multi-layered lives and so missing a meeting here and there is understandable. The Committee will also decide, once it forms, if it will always meet in-person or have a Zoom option.
Candidates should have a basic understanding of Google Drive and Zoom, or be willing to learn.
Lead Position Descriptions
Each Committee Member will be asked to serve as Lead or Co-Lead for a specific area. See descriptions below.
- Chair / Co-Chairs
Provide overall leadership to the committee, create meeting agendas and lead meetings, ensure all leads are on track and supported, ensure all required permits and contracts are acquired, and more. This will be based on the first two years of festivals, so you don’t have to start from scratch. 😉 You’ll also check in with the Board of Directors as needed. - Secretary
Take notes for meetings, assist with applications and submissions. - Treasurer
Help form the budget for submission to the Board and ensure the finances stay on track. - Sponsorships
Solicit sponsors for year-round programming and the 2025 Pride Festival. - Graphic Design & Merchandising
Design flyers, signage and banners, and be in charge of Pride Festival merchandise. This may include original t-shirt design(s) or sourcing designs elsewhere. - Bar & Beverages
Organize vendors and volunteers for the bar area of the Festival. - Entertainment
Create schedule for entertainment at the Festival, solicit acts and performers, either help organize the day of the festival or recruit volunteer(s) to keep entertainment on track. - Food Vendors
Design food vendor application (based on last year’s app), solicit food vendors, decide on applications, communicate with food vendors, be present during the Festival to ensure food vendor setup runs smoothly. - Kid’s Activities
Plan the kids activities to be offered, coordinates how many and where volunteers are needed, assist with set up and take down of Kids Section, oversee the Kids Section day of the event. - Market Lead(s)
Design market application (based on last year’s app), solicit market vendors, decide on applications, communicate with market vendors, be present during the Festival to ensure market setup and conclusion runs smoothly. (Note, you can use a volunteer to help close out the market if you would prefer not to need to be present for both open and close). - MSLG (Make Sh*t Look Good)
Be the person in charge of banners, tables, decorations, just basically ensuring we have a fabulous looking festival. - Volunteer Coordinators
Determine volunteer needs from other Committee leads, create volunteer sign-up mechanism, coordinate volunteers in advance and at the event, arrange for volunteer thank you event afterwards.
Process & Timeline
Small changes may occur
- October 7 – Applications due
- October 14-18 – Meet in person with Formation Committee for a 15-minute chat
- Plan to hear if your application was accepted by October 24
Thanks for your interest in support the Grand Haven Pride Festival!
Looking forward!
The Formation Board
Chelsea, Jaime, Jared, Justin, Kara
p.s.
Know someone that should join us? Send them the link to this page and they can sign up!
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